J.B. Hunt Transport Sr Administrative Assistant in Louisville, Kentucky
Sr Administrative Assistant
Administration, Facilities & Secretarial
United States of America
Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.
Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
Develop reports, memos, letters, etc., and compose, critique and edit correspondence.
Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
Maintain computer files and logs for presentation materials, memos, letters, and reports.
Respond to or follow up on inquiries regarding the customer's policies and procedures.
Maintain schedule of events and/or deliveries.
Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
Assist senior managers and office staff with day-to-day projects as required. Welcome and orient new administrative staff.
Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.
High School Diploma or GED Equivalent with 2 or more years of professional experience. Preferred Qualification: Associates Degree in Business Management or Communication
Ability to type quickly and accurately
Computer skills with Microsoft programs
Data entry experience
Experience in an administrative role
Experience prioritizing and coordinating schedules
Experience working in a fast-paced environment
Associates: Business Administration/Management, Associates: Business Communications, GED (Required), High School (Required)
Business Administration, Clerical/Administrative, Communications
Job Opening ID:
00411607 Sr Administrative Assistant (Open)
“This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.”
J.B. Hunt Transport, Inc. affirms its belief in equal employment opportunity for all employees and applicants for employment in all terms and conditions of employment. J.B. Hunt is committed to both the spirit and the letter of affirmative action law and continues its good-faith efforts to comply with all applicable government laws and regulations. The company is committed to basing employment decisions on the principles of equal employment opportunity. J.B. Hunt will recruit, hire, compensate, offer benefits to, upgrade, train, layoff, terminate, and/or promote individuals without discrimination in regards to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a qualified individual with a disability, status as a protected veteran, or other bases by applicable law.
J.B. Hunt Transport, Inc. offers reasonable accommodation in the employment process for individuals with disabilities. If you need assistance in the application process due to a disability, you may request accommodation at any time by calling 1-800-777-4968.